12 Dec 6 Useful Tips to Help You Optimize Your Office Space
Did you know that your office layout could affect employee productivity and efficiency?
Keep in mind that most employees work 40 hours a week which amounts to nearly 2000
hours per year. Since they are going to be spending a lot of time in the office, it is
imperative that you, as the company owner, do everything that you can to make things
more efficient as possible.
Careful planning would be required if you are going to do an office makeover. This will
involve how you arrange the furniture, what furniture you are going to buy, the lighting,
greenery, open space, and a host of other things.
You can easily get bombarded with all of the details but lucky for you, I happen to have
some useful tips to help you optimize your office space easily.
Create a Blueprint
There is a reason why engineers and architects create a blueprint before the
construction of a building and that is so they will have a general idea of what to do and
what the possible outcome is going to be.
That is why you should also carry the same principle by creating a blueprint. But, unlike
doing those straight-line drawings, you instead have to think about what furniture you’re
going to buy, how much budget are you willing to provide for the project, if you are going
to invest in an interior designer, and so on.
Basically, your blueprint is a plan of action and you want to create it early on in the
process so that everything after that will just be a matter of execution.
Get Rid of Unwanted Furniture
If you have existing furniture and your employees are not as productive as you want
them to be, then that could probably mean that your current office furniture is not
Your employees have to be comfortable since they are going to work for long hours.
Therefore, when you are going to buy office furniture, make sure that it is for
ergonomics and not aesthetics (although it comes as a close second).
For instance, if you are going to buy an office chair, make sure that it can swivel, has
height adjustment, and has comfortable armrests.
Prioritize Space Variety
Let’s say you have a blank office space, how are you going to partition it? Are you solely
going to make all cubicles with just one main office (yours)? Or, are you going to
partition it in a way that provides entertainment, relaxation, and productivity for your
Prioritizing space variety in a way that increases productivity and efficiency is always
welcome. This means that you not only have to think about the main workspace but you
also have to think about how your employees can rest by providing them with, say, a
Consider Technological Requirements
Before you ditch those over-sized desks in favor of a space-saving table, you have to
confer with your IT department about the necessary space that is needed for the
technology to be placed. Perhaps opting for a more portable laptop than a usual
desktop can help you with that.
Employee Choice Matters
Let’s say that there is room for employee choice. If that is the case, you want to let your
employees decide how they’re going to tackle their office workspace.
Research has shown that employee satisfaction equates to becoming more productive
and efficient and you want that to happen by providing them with a choice on how
they’re going to set things up for them.
Pay Attention to Lighting
You might get preoccupied with a lot of things like furniture, how to maximize office
space, and so on, but I am willing to bet that you haven’t really thought about lighting
Lighting is actually very important. Studies have shown that inadequate office lighting
can lead to poor productivity and may even lead to depression as well.
Although utilizing natural light is always a priority, if that is not possible in your current
office setup, just make sure that you are installing a lot of lights to illuminate the office
space really well.